How Guided fits into your audit process

How It Works

Guided supports the documentation and drafting stages of structured audits. It introduces consistency, traceability, and controlled draft assistance within an existing audit workflow.

The platform is framework agnostic. Audit workbooks can be mapped to any standard, regulatory framework, or internal compliance structure.

Guided does not replace auditor judgement, regulatory processes, or formal sign off.

The end to end workflow

Five controlled stages

Audit setup → Evidence capture → Draft generation → Review and validation → Export and retention

Each stage remains under auditor authority.

Stage 1

Configure the audit

An audit is created within a controlled workspace. During setup:

  • The audit type is selected, such as certification, surveillance, internal review, or compliance check.
  • The applicable standard or framework is selected.
  • The mapped digital workbook template for that framework is loaded.
  • Roles are assigned, including lead auditor, auditors, and reviewers.

Workbooks can be mapped to

  • National regulatory standards
  • Sector specific accreditation frameworks
  • Internal governance standards
  • Custom compliance structures

No information is submitted externally during setup.

Stage 2

Capture evidence within the framework

Each workbook is mapped to sections, clauses, or criteria of the selected standard.

Auditors enter

  • Evidence and observations
  • Findings and contextual notes
  • Attainment or conformity status
  • Corrective actions and timeframes where required

Evidence type tags

  • Document review
  • Interview
  • Observation
  • Record sampling
  • System review

All entries are stored in structured fields. This reduces variability in documentation and supports consistency across audit teams, regardless of framework.

Stage 3

Generate structured draft outputs

Draft generation is based only on

  • Evidence entered by auditors
  • Selected conformity or attainment status
  • Mapped framework references
  • Configured report structure

The system does not access external internet sources.

Draft outputs

  • Are produced at section or clause level
  • Are constrained to retrieved material
  • Do not introduce independent compliance determinations
  • Remain fully editable

Before draft text is produced, relevant sections of the selected standard and related evidence entries are retrieved. Only this scoped material is provided to the language model.

All outputs are drafts and require auditor review and approval before finalisation.

Stage 4

Review and validation

Auditor oversight is maintained at all stages.

Auditors

  • Review draft sections
  • Edit language and refine findings
  • Confirm conformity or attainment decisions
  • Approve corrective actions
  • Lock the audit once complete

Professional authority

Guided introduces structure to the drafting process but does not replace professional authority.

Final sign off remains a human decision.

Stage 5

Export and retain

When the audit is complete

  • Draft reports can be exported into the agreed template format.
  • Findings, evidence summaries, corrective actions, and timeframes are included.
  • Traceability between evidence and report wording is preserved.

Retention

  • The structured workbook remains available as an internal audit record.
  • Guided does not submit reports directly to regulators.

How draft assistance is generated

Controlled retrieval process

Structured inputs

Draft assistance is based only on workbook material and mapped framework references.

Retrieval layer

Relevant framework sections, evidence entries, and attainment decisions are retrieved first.

Scoped context

Only this scoped material is passed to the language model for generation.

Generation boundaries

Outputs remain evidence-grounded, editable, and non-deterministic for compliance decisions.

This controlled retrieval approach reduces the risk of unsupported or fabricated content and keeps outputs aligned to the applicable framework.

No output is final without human validation.

Data handling and AI boundaries

Secure processing posture

Implementation and pilot process

Structured adoption sequence

  1. Initial discussion to confirm applicable standards, reporting format, and governance expectations.
  2. Workbook configuration aligned to the selected framework.
  3. User provisioning and role assignment.
  4. Pilot audit conducted within Guided.
  5. Review and refinement based on operational feedback.

The platform is introduced as a structured support layer within existing audit governance processes and can be expanded to additional standards over time.

See the workflow in practice.

Request a walkthrough of each stage or explore the demo environment.